Project Leader Responsibilities
Thank you for agreeing to serve as the Project Leader for the _________________ project! Your leadership will help our church show God’s love to our community on Love Anson Day, April 29, 2023. Momentum is building. We anticipate that many will sign up to volunteer! This day promises to be a very exciting event for our church and community.
There are several things we need for you to do as a Project Leader:
If you have not already done so, please research your project thoroughly. Make sure that you have obtained all the permissions and materials you will need to complete it. If you purchase materials, turn in your receipts for reimbursement [The Planning Team Leader may adjust this instruction as per your church’s procedures and attach an expense reimbursement form if necessary.]
You will receive a list of volunteers with phone numbers and emails by April 19, 2023. At that time, you will need to call all of your volunteers as soon as possible to let them know that they will be working on your project. Provide each volunteer with the when, where, and how of your project so that each person is fully prepared for a satisfying day of ministry. If you have personally recruited volunteers, please provide those names to me [Planning Team Leader] as soon as possible.
You will need to make arrangements to have a cell phone with you if your project is away from the church campus. Please make sure that the Planning Team Leader has your number as soon as possible.
Our insurance carrier has been notified about our Inasmuch Day. In case of injury on Love Anson Day, you will need to notify [the Planning Team Leader and the Pastor] ASAP and assist the injured volunteer by obtaining appropriate medical attention. If you have minors working on your project, you must obtain a signed Permission Form from their parent or guardian. (See the example in the packet.)
I am the central contact person for our Love Anson Day. If you have any questions about your project or any other matter regarding this day, please call me at [Planning Leader’s phone number]. Thank you again for making it possible for [church’s name] to complete this bold attempt to demonstrate God’s love and mercy in our community!
[Love Anson Planning Team Leader name, email and cell or phone]
[ Adapted from Operation Inasmuch]
Project Leader Reminders
7-10 days before Love Anson Day on April 29, 2023
The Planning Team Leader will send each Project Leader a final Master Project List of all those signed up for each project 7-10 days prior to the Inasmuch Day; names of volunteers who sign up after this time will be forwarded as they come in. Please let the Planning Team Leader know if you have additional volunteers that are not on the Master List.
1 week before Love Anson Day
MOST IMPORTANT TASK: You will need to call or e-mail all volunteers who sign up to work on your project, preferably by 1 week prior to the event.
• Remind them of the Inasmuch Day date.
• Describe to them exactly what the project is – what task(s) will be performed.
• Let them know where and what time they should meet.
• Let them know what materials/tools they need to bring with them.
• Please get a cell phone number for each volunteer if possible, especially those working
away from the church.
Contact the Planning Team Leader if you have any questions.
[Adapted from Operation Inasmuch]